Services
AI governance, risk management and capacity building.
Adopt AI without jeopardising your organisation.
Artificial intelligence amplifies what already exists within your organisation — both the good and the fragile.
When responsibilities are unclear, data is unreliable, or processes are not sufficiently structured, AI exacerbates problems rather than solving them.
Guenix Digital supports NGOs, public institutions, impact organisations, and regulated organisations in the responsible adoption of digital technologies and artificial intelligence.
Our mission is simple: to help you build the necessary foundations for deploying AI with governance, compliance, risk management, and autonomy.
Governance first
Risk, responsibility, and clarity of decisions before tools.
Enduring capabilities
Internal systems that persist, even when teams change.
IA responsible
Ethical, compliant, and context-appropriate adoption.
Programme approach
From a status report to a real, scalable system anchored in your organisation.
Ce que nous faisons pour vous
AI adoption readiness assessment
Before any investment, assess your true level of preparedness.
We evaluate your governance, data, processes, responsibilities, and your teams' capacity to adopt AI responsibly.
Deliverables An inventory of existing AI tools and use cases (including shadow AI); a map of your suppliers and subcontractors; a prioritised 90-day roadmap.
Results
- A clear vision of your true level of AI readiness.
- A prioritised roadmap identifying actions to be taken before any investment.
- The certainty of investing at the right time, in the right projects and with the right foundations.
Results
- A clear division of roles and responsibilities so that everyone knows who decides, who approves, and who is accountable.
- Simple and applicable rules to govern the use of AI within the organisation.
- The elimination of grey areas and decision conflicts, even when teams or leadership change.
AI Governance and Responsibilities
Who decides? Who approves? Who is responsible in the event of an incident?
We help you to structure a clear governance framework that is adapted to your organisational and regulatory context.
This includes, but is not limited to:
roles and responsibilities;
decision-making mechanisms;
supervisory processes;
applicable compliance requirements.
Deliverables a roles and responsibilities matrix (who decides, who approves, who is accountable); simple approval rules to govern the use of AI; the qualification of your organisation as a provider or deployer under the AI Act.
AI risk management
We help your organisation to identify, assess and control AI-related risks before they affect your operations, compliance or reputation.
Our support covers risk identification, impact assessment, control documentation, and the definition of appropriate mitigation measures.
Deliverables An AI risk register (identification, impact, criticality); documentation of existing controls and mitigation measures; a prioritised action plan for reducing vulnerabilities.
Results
- A clear vision of the real risks associated with your AI uses and their criticality level.
- A prioritised action plan to reduce identified vulnerabilities and strengthen your control mechanisms.
- Better control of risks before they become operational, legal or reputational incidents.
Data governance and trust
Trustworthy AI relies on reliable data.
We help you to better understand, organise and govern your data in order to strengthen its quality, traceability and the trust necessary for sustainable digital and AI uses.
Our support covers the evaluation of your data processes, the clarification of responsibilities, the improvement of traceability, and the identification of key weaknesses that could affect your projects.
Deliverables a mapping of your data flows and their traceability; the identification of weak points that could affect your projects; management rules clarifying quality, responsibilities and authorised uses.
Results
- A clear vision of your data's quality, traceability, and governance.
- The precise identification of fragility points that could cause your digital and AI projects to fail.
- Clarified governance rules to make your data more reliable, traceable, and actionable.
Results
- Teams that are more autonomous and more competent in the responsible use of digital technology and AI.
- Documented knowledge and practices that remain within the organisation even after our intervention.
- A sustainable reduction in your reliance on external consultants and knowledge continuity within your organisation.
Capacity building and empowerment
Technology does not replace in-house skills.
We support leaders and teams in upskilling, adopting practices, documenting systems, and ensuring knowledge continuity.
Our aim is not to create a dependency on our services, but to enable your organisation to operate sustainably and autonomously.
Deliverables targeted training workshops for your key teams; ready-to-use operational guides and system documentation; a continuity plan to preserve knowledge after our intervention.
Our approach
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Three principles guide each of our support packages:
Capability rather than dependency
We build systems that your teams can operate and evolve without excessive reliance on consultants, vendors, or key individuals.
The programme rather than the project
The adoption of AI is not a one-off initiative. We favour structured programmes that can evolve over time and deliver sustainable results.
Governance over experimentation Innovating without governance creates risk. We clarify decisions, responsibilities and limits before acting, not after.
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Our method: a practical pathway to independence
Every organisation possesses a different level of maturity. This is why our interventions follow a logical sequence, designed to embed practices without rushing the technical aspects.
1. Diagnosis and alignmentÂ
Estimated duration: 1 to 2 weeksÂ
We are carrying out a structured assessment of your readiness level.Â
Result: A clear overview of the current situation, a risk assessment, and an initial roadmap.
2. Framing and co-construction of reference frameworksÂ
Estimated duration: 2 to 4 weeksÂ
We do not work in silos. We define with your teams the roles, responsibilities and processes necessary for responsible adoption.Â
Result: A bespoke governance framework (including responsibility matrices and simple validation rules).
3. Training and skills transferÂ
Estimated duration: 1 to 2 weeksÂ
We are upskilling the key people in your organisation so that they can take ownership of the new frameworks.Â
Result: Targeted practical workshops and ready-to-use operational guides.
4. Handover and closeÂ
We ensure that knowledge doesn't leave with us.Â
We help you finalise documentation so that systems survive funding cycles and staff changes. Result: A business continuity plan and full autonomy.
AI Governance & AI Act Compliance for SMEs
Your journey to AI mastery
Rather than a catalogue of services, here is a four-step journey: you enter at your current point, and each step creates value in itself, while preparing for the next.
Express diagnosis
A first assessment, quick and concrete, to assess your level of preparation for regulatory obligations and identify your priority risks.
Ideal for: Discover where you stand before committing.
Deliverable A summary of your maturity (uses, data, responsibilities) and your initial priorities for action.Â
From €1,500.
Full readiness diagnostic
A thorough assessment of your regulatory exposure: governance, data, declared and undeclared uses, supply chain, and subcontractors. Ideal for: prepare for an AI project calmly and invest at the right time.
Deliverables
- Comprehensive inventory of your AI uses, including Shadow AI (the tools your teams use without validation).
- Mapping of your AI suppliers and subcontractors, with their risk level.
- Classification of your systems according to the AI Act categories.
- Prioritised 90-day roadmap.
From €4,500.
Governance structuring
The implementation of a comprehensive and sustainable governance framework, dimensioned for your organisation: who decides, who approves, who monitors and with what tools.
DeliverableÂ
- Role and Responsibilities Matrix
- AI Usage Charter for Your Teams
- Register of AI systems and associated risks
- New uses and supplier evaluation process
- Training and team awareness plan.Â
On quotation, several weeks depending on the scope.Â
Monitoring and maintaining compliance
Recurring support to bring your governance to life periodic reassessment of your risks, updating your register, and monitoring rapidly evolving regulations (AI Act, but also GDPR, case law, and industry standards).
Ideal for: remain consistent over time without mobilising internal resources, and have a dedicated point of contact when a question arises.
Deliverables Periodic regulatory watch note, quarterly or monthly tracking point, risk register update, ad hoc questions hotline.
Format monthly or quarterly package on quotation (generally between €500 and €1,500/month depending on the scope)
The rates shown are launch rates, particularly suited for impact organisations and budget-conscious organisations.
Each mission is subject to a preliminary scoping discussion and a personalised quote based on your size, sector and needs.
Frequently Asked Questions
Yes. Many organisations approach us before they have even identified an artificial intelligence use case.
Our role is to assess their level of preparedness, identify areas of weakness, and determine whether the necessary conditions for responsible, sustainable, and controlled AI adoption are met.
Deploying AI tools without prior governance exposes the organisation to operational, legal, and reputational risks that could have been anticipated.
Artificial intelligence amplifies what already exists. If the data is unreliable, the processes fragile, or the responsibilities poorly defined, these weaknesses will be amplified on a larger scale.
For NGOs, public institutions, and organisations operating in highly regulated environments, the consequences can be significant:
loss of trust from stakeholders, beneficiaries, or funders; ;
non-compliance with regulatory requirements, particularly regarding data protection; ;
decisions that are insufficiently documented or difficult to trace ;
damage to the organisation's reputation and credibility.Structuring governance in advance helps to identify these risks, clarify responsibilities, and create the conditions for responsible, controlled, and sustainable AI adoption.
This is a structured assessment, generally carried out in 1 to 2 weeks, which allows you to assess your organisation's readiness level before any artificial intelligence investment or project.
The diagnosis provides an objective view of your maturity level, highlights key risks and results in a prioritised roadmap.
It notably assesses three essential dimensions:
The teams Do they have the necessary skills, roles, and responsibilities to use and oversee AI?
The data are they reliable, actionable, traceable, and compliant with regulatory requirements?
The processes Are the governance, control, and decision-making mechanisms sufficiently structured to frame the use of AI?
The duration of support varies according to your organisation's needs.
An AI readiness assessment is generally a short, initial step. Governance, capability structuring, or adoption support missions then typically extend over several months, depending on your objectives, maturity level, and desired pace of transformation.
We design continuity from day one.
Our objective is not to create a dependency on a provider, but to durably strengthen your organisation's capabilities.
We document processes, clarify responsibilities, establish governance mechanisms, and support the skills development of your teams so that your organisation can pursue its initiatives autonomously, even in the event of changes to personnel, management, or context.
Our recommendations are guided by your needs, not by commercial partnerships.
We are not tied to any supplier, and our recommendations are made independently. Our priority is to help you select the solutions that are best suited to your context, your objectives, and your governance requirements.
Where relevant, we can also draw on our own tools, without compromising our independent approach or creating technological dependence.
No. While artificial intelligence is at the core of our expertise, we also support organisations in building the foundations that ensure its success.
Our interventions cover, in particular, data governance, organisational capacity building, risk management, and digital governance. AI is not an isolated project: it is part of a broader ecosystem that must be structured to ensure responsible and sustainable adoption.
Yes. Our support is centred on organisational processes, governance and responsibilities, rather than on technical code analysis.
The objective is to ensure that the data used by AI systems is reliable, traceable, and compliant with regulatory requirements.
In concrete terms, we help you to:
identify the points of fragility likely to compromise your AI projects; ;
Clarify the roles and responsibilities associated with data management; ;
Strengthening the quality, traceability, and governance of your data before any deployment.
